Regulatory Requirements
All Forms of Electronic Communications Are Being Targeted
Actiance offers a comprehensive suite of solutions that address the challenge of meeting instant messaging regulatory requirements and the security and management of peer-to-peer file sharing, social networking other real-time communications and Web 2.0 applications for a variety of industries. Our solutions enable businesses to simultaneously meet strict IM, Unified Communications, and emerging social networks compliance guidelines, secure application behavior on the network, and manage user policy all while benefiting from the efficiencies of a real-time business.
Government regulators are taking the issue of compliance more seriously then ever before, imposing harsh penalties on those that don't comply - from litigation and massive fines, to in some cases, imprisonment. Read about the myriad of state and federal regulations imposed by the SEC, NASD, NYSE, FDIC, FCC, FERC, HIPAA, MiFID, as well as independent regulating bodies like FINRA and learn how Actiance solutions help companies ensure compliance for public instant messaging, social networking, and unified communications platforms such as Microsoft Office Communications Server and Sametime in collaborative, highly regulated environments.
| Industry | Regulator/Regulation | Impact |
|---|---|---|
| All | US Federal Courts - Federal Civil Rules of Procedure #26-35 | Effective December 1, 2006, this legislation requires organizations to keep track of these and other electronic records and be able to produce "electronically stored information" as part of the e-discovery process. |
| Financial
Services Investment Banks, Broker/Dealers, Mutual Funds, Investment Advisors |
Sarbanes Oxley (SOX) NASD 2210, 3010/3110 SEC 17-a/34 SEC 204-2 NYSE 342, 372, 440 FINRA |
IM defined as electronic
communication "book and record," required to be
logged, audited and archived.
Social media communications need to be supervised, reviewed and retained. |
| Banking | Sarbanes Oxley (SOX) NASD 2210, 3010/3110 SB1386 in CA Gramm Leach Bliley Act (GLB) USA Patriot Act (USPA) FDIC FINRA |
IM defined as electronic
communication "book and record". GLB requires security
of customer information. USPA requires record retention
of suspicious communications associated with money
transfer and laundering. FDIC provides guidance
on security and management of IM. Learn more about
commercial banking regulations.
Social media communications need to be supervised, reviewed and retained. |
| Federal Government | Department of Defense
(DOD) Federal CIO Council |
Comply with DTM 09-026 Guidelines for Secure Use of Social Media by Federal Departments and Agencies, v1.0 |
| Life Sciences/ Healthcare | Health Insurance Portability and Accountability Act (HIPAA) | HIPAA requires retention of patient records during clinical trials by med/pharma companies and privacy of patient records, including patient information shared over IM. |
| Energy | Federal Energy Regulatory Commission (FERC) | IM defined as electronic communication "book and record". FERC requires the logging and auditing of transaction-related information. |
| Telecom | Federal Communications Commission (FCC) | Extensive record keeping and storage requirements. Supervision and index of books and records required. |
| Investment Services (Europe) | Financial Services Authority (FSA) | Markets in Financial Instruments Directive (MiFID): IM is required to be recorded when orders are received over this electronic communication medium. Data must be stored for a three year period in a format readily accessibly by the FSA, and it must not be possible to alter or manipulate the records. |
Defense in Depth
Only Actiance offers a complete Defense-in-Depth approach for end-to-end management, security, and compliance of real-time and unified communications alongside Web 2.0 and social netwosk for regulated companies. The Defense-in-Depth approach includes two key components:
Unified Security Gateway - is the only Secure Web Gateway to combine feature and content controls of social networks alongside the monitoring, management and security of Web 2.0 applications, such as instant messaging and Unified Communications, with URL filtering, anti-malware and Web anti-virus protection
Vantage - to ensure security, management and compliance for Unified Communications - from presence and instant messaging to conferencing and voice - to safely enhance business productivity and retain records for compliance purposes