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Reduce your electronic discovery costs by searching and reviewing email and dynamic social content in context.
The Actiance platform enables the retention, search, and review of email and real-time communications so that you can conduct eDiscovery more efficiently and accurately.
Today's IT organizations need to be prepared to meet the electronic discovery (e-Discovery) requirements enacted by the Federal Rules of Civil Procedure (FRCP). With Actiance e-Discovery compliance solutions, you can respond effectively and minimize IM, unified communications (UC), and social networking risks and liability while benefiting from proven integration with your existing storage, email, and records retention systems.
What is e-Discovery?
Effective December 1, 2006, a number of substantive revisions were made to the Federal Rules of Civil Procedure (FRCP). Some of the most significant changes appear in Rule 26, which governs the production of evidence in most federal court cases, and in particular as the rule applies to electronic stored information (ESI). ESI covers any and all information that can be stored electronically - including email, instant messaging threads, Skype chats, social media transcripts and other forms of electronic communication. In a nutshell, the changes to the FRCP require organizations to manage their data in such a way that this data can be produced in a timely and complete manner when necessary during legal discovery proceedings.
New provisions of the FRCP require companies involved in litigation:
- To be prepared to discuss how and where they store their ESI early in the pretrial proceedings
- To preserve their ESI in a compliant manner and produce it with specified metadata intact.
- To produce their ESI quickly according to discovery timelines.
Preserving electronic evidence requires IT action because routine storage and archiving operations can alter and destroy such evidence.
The Risks of Non-Compliance
Unlike some more specific compliance regulations, e-Discovery rules affect every type of company in every industry. If you can be sued, the rules apply. Failure to comply can mean fines, sanctions, executive liability, and other far-reaching effects on business and the bottom line.
Backup vs. Retrieval
It's important to realize that backups are not archives when it comes to retrieval. A properly configured and managed archive makes it simple to locate the required documents, whereas a 'brute-force' backup system will likely require companies to hire information recovery experts to perform the same task. The cost of hiring in this type of expertise can cost as much as $3,500 per backup tape.
Larger organizations have adopted archiving for their email records to assist in meeting the compliance requirements of other regulations, but far fewer have adopted the same disciplined approach to instant messaging and other real-time communications records. In these days of multi-channel communications, a unified system of electronic messaging archival that not only encompasses the requirements of all relevant compliance legislation but also the content generated by all electronic messaging systems (email, instant messaging, VoIP and web conferencing chat logs, P2P conversations, and more).
How Actiance Can Help
Actiance's real-time communications solutions are designed to help companies meet the strictest of regulatory and corporate compliance requirements.
|Log and archive all real-time communications conversations, file transfers, and associated metadata in a centralized, tamper-proof environment||Reduce costs from having to piece together conversations from PCs, backup tapes, servers, smartphones, USBs, and other devices|
|Auditing and easy retrieval of stored information based on granular searches of keywords, users, time frames, and more||Meet e-Discovery deadlines and minimize financial exposure; integrates with existing email storage and archiving systems|
|Enforce company policy to exclude or block the use of public IM, P2P, and other unmanaged real-time communications||Prevent the existence of relevant IM records that may be missed and undermine company policy|
Additionally, as the only solution that offers TrueCompliance™, Actiance specifically addresses the following requirements for e-Discovery compliance:
- Message anti-tampering checksums for non-repudiation
- Full binary message capture for hidden messages
- File transfer archival
- Real-time ethical boundaries
- Guaranteed message order preservation
- Guaranteed delivery to audit database and archival system
- Enforcement and validation of the audit trail
- Seamless integration with major email compliance and WORM storage systems
- 360-degree audit of all users including system administrators and content reviewers
Many of the world's leading enterprises are using Actiance solutions to help them meet compliance regulations without breaking the bank. Find out how your company can benefit from this approach today.
Learn more about Actiance products for management, control and e-Discovery compliance of real-time communications in the enterprise.